Personal Assistant – UHNW Individuals

Acerca de la Empresa

Quintessentially is the world’s leading luxury lifestyle management service, dedicated to providing unparalleled bespoke experiences and support to an exclusive clientele of high-net-worth individuals globally. With an unwavering commitment to excellence, discretion, and personalized service, we empower our members to live extraordinary lives, handling everything from intricate travel arrangements to unique cultural experiences and day-to-day administrative needs. Join our prestigious team and become part of a network that redefines luxury service.

Descripción del Trabajo

We are seeking an exceptionally organized, discreet, and proactive Personal Assistant to support ultra-high-net-worth (UHNW) individuals in Marbella. This pivotal role demands a highly flexible professional capable of managing complex schedules, extensive travel logistics, and diverse personal and professional needs with utmost confidentiality and precision. The ideal candidate will be a trusted gatekeeper, problem-solver, and a calm presence in a fast-paced, demanding environment, ensuring seamless operations across all aspects of the principal’s life. This is an on-site position requiring a strong commitment to delivering world-class support and an understanding of the unique demands of working with UHNW individuals.

Responsabilidades Clave

• Manage intricate calendars, scheduling appointments, meetings, and personal engagements.
• Arrange complex international and domestic travel, including private aviation, accommodation, and ground transportation.
• Oversee household staff coordination, property management, and inventory.
• Handle sensitive and confidential information with absolute discretion and integrity.
• Plan and execute private events, dinners, and social gatherings.
• Process invoices, expense reports, and basic financial record-keeping.
• Act as a primary liaison between the principal and various external parties, including family offices, advisors, and service providers.
• Conduct research and compile reports on a variety of topics as requested.
• Anticipate needs and proactively address potential issues before they arise.
• Manage personal shopping, gifting, and bespoke requests.

Habilidades Requeridas

• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting UHNW individuals or C-suite executives.
• Exceptional organizational and time management skills with meticulous attention to detail.
• Proven ability to maintain strict confidentiality and exercise impeccable discretion.
• Excellent written and verbal communication skills in English and Spanish.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and various productivity tools.
• Strong problem-solving abilities and a proactive, resourceful approach.
• High degree of flexibility and adaptability to changing priorities and demanding schedules.
• Ability to work independently and as part of a broader support team.

Cualificaciones Preferidas

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Experience working within a family office, luxury hospitality, or private aviation sector.
• Fluency in additional languages (e.g., French, Arabic, German, Russian).
• Experience with event planning and vendor management.
• Understanding of luxury brands, etiquette, and international cultures.

Ventajas y Beneficios

• Competitive salary package commensurate with experience.
• Comprehensive health and wellness benefits.
• Generous paid time off and holidays.
• Opportunities for professional development and continuous learning.
• Exposure to a prestigious global network and exclusive events.
• Discretionary annual bonus based on performance.

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